Common Questions
Answers to questions small business owners ask about bookkeeping, financial planning, and working with us. Don't see yours? Reach out.
How do landscapers track job costs in QuickBooks?
Turn on Projects in QuickBooks Online and assign every expense and labor entry to a specific job when it happens. Material receipts should be captured and coded at the time of purchase, not batched weeks later.
Read answerWhat's the best way to track equipment and fuel costs for a landscaping company?
Equipment over $2,500 gets capitalized and depreciated as a fixed asset. Smaller tools are expensed immediately. Fuel is best tracked per truck or crew using fuel cards that feed into your accounting software for job-level cost allocation.
Read answerHow should a roofing contractor handle storm/insurance jobs vs retail jobs?
Track insurance and retail jobs as separate revenue streams using distinct income accounts or classes. Insurance work has a unique payment structure with ACV and RCV supplements that requires careful accounts receivable tracking to see true profitability.
Read answerDo I need to 1099 my subcontractors as a roofer?
Yes, in most cases. Any individual or single-member LLC you paid $600 or more via check or ACH during the year needs a 1099-NEC. Corporations are generally exempt.
Read answerHow do I price landscaping jobs to stay profitable?
Start with your actual cost per crew-hour, including overhead, then price to hit a 30-40% gross margin. Without job costing data, most landscapers are guessing at prices and finding out too late which jobs lost money.
Read answerWhat expenses can a pest control business deduct?
Most of what you spend running a pest control business is deductible. Chemicals, vehicle costs, equipment, licensing, insurance, and uniforms all count. The key is tracking them properly and knowing which expenses get deducted immediately versus capitalized.
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